Corporate Fire Safety Policy | Smart Fire & Safety Pvt. Ltd.

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GST Registered Entity

GST No.: 23BROPA1706MIZX

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Statutory Fire NOC Compliance

National Building Code (NBC - 2016)

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Engineering Accreditations

Hydrant & Sprinkler Installations | Audits

Executive Declaration

Our Uncompromising Commitment to Safety

Smart Fire & Safety Company is committed to providing a safe, secure, and fire-resilient environment for all employees, clients, contractors, visitors, and the community at large through prevention, preparedness, and effective response to fire emergencies.

We comply with all applicable fire safety laws, regulations, and standards. We allocate comprehensive engineering resources, specialized training, and cutting-edge infrastructure to eliminate fire hazards and systematically mitigate risk.

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ZERO

FIRE INCIDENT

Our Ultimate Operational Benchmark

Foundational Tenets

Core Fire Safety Principles

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Prevention First

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Protection Always

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Preparedness at All Times

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People Before Property

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Prompt Response

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Policy Scope & Application

This policy applies unconditionally to all employees, contractors, subcontractors, consultants, visitors, and any other person working on behalf of or visiting Smart Fire & Safety Company at all corporate locations, manufacturing units, client premises, and project deployment sites.

Strategic Framework

Our Key Safety Objectives

Incident Prevention

Prevent fire incidents and protect human life, physical infrastructure, and the environment through continuous surveillance.

Legal & Regulatory Compliance

Strictly adhere to NBC-2016, BIS specifications, state fire brigade directives, and international safety codes.

Safety Culture Promotion

Foster deep institutional fire safety awareness and instill proactive reporting protocols across all operational tiers.

Emergency Readiness

Ensure seamless operational readiness for all critical fire emergencies through structured scenario planning and live drills.

Continual System Improvement

Regularly review, audit, and upgrade fire suppression technologies, hazard mitigation schemes, and safety policies.

Accountability Matrix

1. Roles & Responsibilities

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Top Management

Executive Governance

✓ Provide leadership, strategic direction, and requisite budgetary resources for fire safety.
✓ Ensure rigorous and effective corporate implementation of this safety policy.
✓ Periodically review and enhance overall fire safety KPIs and audit performance.

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Fire Safety Officer

Technical Oversight & Compliance

✓ Identify workplace fire hazards and perform quantitative risk assessments.
✓ Ensure total statutory compliance with national and regional fire safety regulations.
✓ Conduct regular facility inspections, evacuation drills, and workforce training.
✓ Maintain statutory safety logs, inspection records, and incident reports.

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All Employees

Active Participation

✓ Strictly adhere to all mandated fire safety rules and operational standard operating procedures (SOPs).
✓ Utilize safety equipment properly and report all potential hazards immediately.
✓ Participate actively in scheduled fire safety training, workshops, and evacuation drills.
✓ Assist in designated emergency response procedures when safe and authorized.

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Contractors & Visitors

Site Compliance

✓ Follow site-specific fire safety rules and security guidelines at all times.
✓ Strictly cooperate with safety briefing instructions upon entering any facility.
✓ Immediately report any unsafe condition, equipment defect, or flammable hazard.

Mandatory Guidelines

2. Golden Fire Safety Rules

🚭 No Smoking: Smoking is strictly forbidden in restricted & non-designated zones.

🔥 No Open Flames: Do not use open flames or unauthorized lighters in work areas.

🚪 Clear Exits: Never block fire exits, escape routes, or fire equipment access.

🧯 No Tampering: Do not tamper with extinguishers, alarms, or sprinkler heads.

📦 Combustibles Storage: Keep combustible packaging away from electrical heat sources.

⚠️ Immediate Reporting: Report any electrical sparking, malfunction, or hazard at once.

📑 Hot Work Permits: Strictly execute permit-to-work protocols for welding & cutting.

⚡ Electrical Safety: Operate electrical tools strictly as per manufacturer safety specs.

🧹 Good Housekeeping: Maintain clean work bays free from oily waste and scrap buildup.

🎯 Attend Drills: Mandatory attendance for all personnel at fire drills & refreshers.

Life Safety Protocol

🚨 IN CASE OF FIRE

RAISE ALARM

Break nearest call point & shout alert.

CALL FIRE BRIGADE

Dial 101 & inform emergency team.

USE FIRE EXTINGUISHER

Only if trained & if safe to approach.

EVACUATE SAFELY

Proceed calmly to designated Assembly Point.

Do not use elevators during fire emergencies. Follow illuminated escape signage.

Risk Mitigation

3. Fire Prevention Measures

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Risk Assessments: Conduct systematic hazard identification, thermal imaging, and load inspections regularly.

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Chemical & Cylinder Storage: Safe handling and ventilated containment of LPG, industrial gas cylinders, and solvents.

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Non-Sparking Tools: Use of ATEX/explosion-proof non-sparking hand tools in flammable and Class-1 zones.

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Safe Clearance: Maintain safe physical separation distance between operating heavy machinery and stock.

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Waste Segregation: Strict separation of flammable chemicals from general refuse in fire-retardant bins.

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Ventilation & Exhausts: Ensure positive airflow and heavy-duty ventilation in paint booths and battery rooms.

Installed Infrastructure

4. Engineered Protection Systems

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Fire Extinguishers

CO₂, DCP Powder, AFFF Foam, Clean Agent & Water-CO₂ (IS 15683).

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Fire Alarm & Detection

Addressable panels, optical smoke, thermal sensors & beam detectors.

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Hydrant Networks

Internal & external ring main grids, landing valves & hose reel drums.

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Emergency Lighting

Self-illuminating photoluminescent exit signs & standalone backup batteries.

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Automatic Sprinklers

High-temperature quartz bulb sprinkler grids engineered to NFPA 13.

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Fire Doors & Smoke Control

2-hour certified fire-resistant doors & automatic smoke purge ventilation.

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5. Training & Drills

✓ All newly inducted employees receive comprehensive fire safety induction.
✓ Periodic simulated fire drills are executed at all active installations and offices.
✓ Detailed training logs and participant certifications are maintained.
✓ Regular specialized safety awareness programs and refreshers are organized.

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6. Review & Continual Improvement

This policy is reviewed annually or whenever there is a material change in operational process, plant expansion, legal requirement, or following any audit finding.

We remain resolutely committed to continual improvement in our fire protection performance and zero-incident culture.

Smart Fire & Safety Pvt. Ltd.

📍 Registered HQ: Block A, Rigalia Heights, Kohe Fiza, Bhopal, Madhya Pradesh, India 462001

🌐 www.smartfiresafety.in | ✉️ info@smartfiresafety.in | 📞 +91 98765 43210

GST: 23BROPA1706MIZX | Fire NOC (NBC-2016) Certified Contractor

Authorized Signatory

Managing Director